Boca South Association, Inc.
Meeting Minutes, August 5, 2010

Emergency Meeting was called to order at 7:06pm

Board members in attendance were:

Mark Park
Michelle Blouin
Bernadette Paris
Joe Esteve
Fred Lasky

Item 1 - Pool Update:

Evan believes he has identified the pool leak. He plans to stop the leak by applying an epoxy to the area surrounding the pool light. Once the water level has stabilized the pool pump will be activated to cycle through the water again. He hopes to have the pool operational by end of day Friday, August 6, 2010.

The owners voiced a concern about the lack of communication surrounding the pool issues. Should any other major maintenance issue occur in the future and can’t be resolved by the end of the business day, the owner’s are requesting that a communication regarding the issue be posted in the mail room.

Item 2 - Elevator:

The North Elevator is still out of service because the controller and the input/ouput board are no longer working. Advanced Elevator has stated that an electrical storm is the reason for these parts to have been fryed. To resolve the issue, these parts need to be replaced. The Association called Palm Beach Elevator company for a second opinion. They confirmed the controller is no longer is working condition and needs to be replaced. They do not deal with elevator manufacturer that we need on a regular basis and therefore can not provide competitive pricing.

The board entered into a contract with Advanced Elevator on August 3rd to buy the necessary elevator parts and to install them so that the North elevator may be restored.

Item 3 - Concrete Restoration:

The contractor has made the board aware our balcony railings are in bad condition. They are estimating at least 50% of the railings will need to be removed and reinstalled to complete the concrete work on the balconies. He has given us a price of $8,000.00 to re-paint the balcony railings. The cost associated to keeping our existing railings and re-painting may cost us $20,000.00 to $30,000.00. The contractor has marginally lower his price on new railings. He is proposing $44 a linear foot instead of the previously quoted $46 a linear foot. If the association wanted to replace the balcony railings, we would still have a $60,000.00 cushion for our project.

Motion made by Fred Lasky, seconded by Bernadette Paris, to include new railings on the balconies as part of the current concrete restoration project. Motion passes.

Two samples of railings were provided by the contractor and were evaluated by the board and owners. One railing is very similar to our existing railing and has a flat top edge. The other railing has a rounded top edge.

Motion by Fred Lasky, seconded by Joe Esteve, to select the railing style that has a flat top edge. Motion passes.

The contractor has also made the board aware of a new PGT sliding glass door that is now available. It is very comparable to the WinDoor 8000 model we have chosen. The contractor is able to provide us the PGT-770 series door for $3100 vs the Windoor 8000 priced at $3500. It is estimated that the association could save $32,000.00 by choosing the PGT door. Mark Park has already been in contact with our engineer regarding this issue. The engineer is providing a detailed sliding glass door comparison between the two models to be reviewed at the coordination meeting scheduled for Monday, August 9, 2010 at 8am. The board will meet at 7pm on August 9, 2010 to finalize the sliding glass door choice for the project.

Item 4 - New Business

New Business: Frank Ciccone has expressed his appreciation to the board for their hard work, but wonders how much longer we continue now that Joe has resigned and a full time manager is not in place. Discussion took place to weigh the pros and cons of employing a full time manager vs a management company. Joe Esteve and Bernadette Paris will continue to conduct research to see what our options are and will report back with their findings.

Barbara Keech asked if a past board decision made in 2008 to require the replacement of old windows and front entrance doors still remains in effect. The board will retrieve the meeting minutes and review in the next board meeting.

Further discussion was brought up about the concerns of the building. The owners would like to see more cleaning take place and have someone who is full time so concerns can be addressed in a timely manner.

Motion made by Michelle Blouin, seconded by Bernadette Paris, to adjourn at 8:33pm. Motion passes.

Respectfully submitted,

Michelle Blouin
Treasurer